Supplier bills

Few suppliers, low volume, but the coding today is wrong. The system routes each bill to the right place: capital to the build, repairs to R&M, utilities to opex. Nothing posts unclassified; you approve, it posts as a draft to Xero.

FlexLine HydraulicsNeeds review

ABN 51 284 903 617 · FLX-88231 · 2026-07-16

Hydraulic hose assemblies + fittings — AV360 build, Kestrel Bay (PO AV360-07)

Total inc GST

$3,520

$3,200 + $320 GST

Coded automatically

96% confidence

Entity

AVW Service & Supply Pty Ltd

Account

5300 Materials → AV360 build (capital)

Job

AV360-07

GST

GST on expenses (10%)

Hose and fittings usually default to Repairs & Maintenance. This line references PO AV360-07, an open build, so it is coded to the job as capital, not R&M. It lands on the asset, not the P&L.

Harding Bros EngineersNeeds review

ABN 38 611 402 985 · HBE-40551 · 2026-07-16

Replacement pump — Barragoola site (service callout)

Total inc GST

$2,035

$1,850 + $185 GST

Coded automatically

93% confidence

Entity

Aquavale Wash Pty Ltd (operating)

Account

6100 Repairs & maintenance

Job

—

GST

GST on expenses (10%)

Same supplier as our build pumps, but this is a repair at a live operating site with no build reference. Correctly coded to Repairs & Maintenance, not capitalised. The system does not capitalise everything.

Southbank EnergyAuto-post eligible

ABN 27 448 615 902 · SBE-2026-0066 · 2026-07-14

Electricity — Kestrel Bay site, June

Total inc GST

$2,226.95

$2,024.50 + $202.45 GST

Coded automatically

99% confidence

Entity

Aquavale Wash Pty Ltd (operating)

Account

6400 Site utilities

Job

—

GST

GST on expenses (10%)

Recurring utility mapped to the Kestrel Bay site. Coded to Site utilities in the operating entity. Auto-post eligible (supplier approval rate 100%).